Autonomous software asset management
Meet your autonomous Software Asset Manager.
XOPS continuously manages your software estate. It knows what you own, what you’re entitled to use, what people actually need and what every decision costs.
It allocates, provisions, reclaims, optimizes and reconciles across your existing systems. Your team sets policy and manages exceptions.
Built for the ITAM, SAM and procurement teams who answer for software spend: software license reclamation, SaaS license optimization and an Effective License Position that stays current between renewals. It reclaims licenses at every departure with the Workforce Lifecycle Manager, as part of autonomous IT asset management.
40% less license spend at a Fortune 250 financial services company.
Your software systems stay. Your legacy SAM system and manual coordination don’t have to.
The Software Asset Manager
Every software request, role change, departure, subscription change and renewal moves your software position. XOPS makes each decision from what you own, what people need, what your contracts allow and what each option costs, then executes it and reconciles the result.
Autonomous within your policies.XOPS executes approved software lifecycle decisions, including allocation, provisioning, reclamation, redistribution and purchases within established limits. Your team controls budgets, approval thresholds, contract changes and exceptions.
Most organizations rebuild their license position when an audit or renewal approaches. XOPS maintains it continuously, with the supporting evidence and the ability to act on discrepancies.
Effective License Position
Maintained continuously, not assembled for an audit
Audit evidence
The contract, licensing rules, deployment snapshot and calculation behind every position.
Compliance exposure
Where you are over or under, by how much, and whether that is verified or estimated.
Remediation
Reclaim, reassign, uninstall or buy, carried out within policy and re-checked.
Where a publisher’s terms need interpretation, the position is marked estimated and the question goes to your team. XOPS never agrees to audit findings or certifies compliance on your behalf.
Purchase avoidance
Stop paying for software nobody uses.
For procurement and SAM leaders
Before anything is bought, XOPS checks whether existing capacity can fill the need: a free seat, an idle one it can reclaim, or one it can move from another pool. New requests are filled from what you already own whenever possible.
Contractual savings
Commit to what the business needs.
For the CFO and procurement
XOPS reduces quantities, right-sizes editions, fits commitments to actual use and planned demand, and keeps renewals from rolling over at last year’s numbers.
Operational savings
Your SAM team shouldn’t be the integration layer.
For the CIO and SAM director
Investigations, provisioning, reclamation and reconciliation across systems are done by the agent. Your team manages policies and exceptions instead of transactions.
Counted separately, never blended. A reclaimed license is capacity recovered. It becomes an avoided purchase when it fills the next request, and money saved when it lowers an invoice or the next renewal.
The job description
Role
Software Asset Manager
Works across
Identity, SaaS admin, endpoint, cloud, ITSM, procurement, finance
Authority
What you delegate, up to your purchasing limits
Measured on
Money actually saved, not reports produced
Responsibility
What it does
Done means
1Know every title
“Which apps are we paying for that IT never approved?”
What it does
Finds installs, accounts and subscriptions across endpoint, identity, SaaS admin, cloud and procurement, plus shadow SaaS from SSO logs, expenses and card spend, and normalizes them to one product view.
Done means
Every title has an owner and an approved, tolerated or prohibited status.
2Know what you are entitled to
“Are we compliant with Oracle?”
What it does
Reads contracts, entitlements and each publisher’s rules, then calculates the license position against actual deployment and use.
Done means
Each position is marked verified or estimated, with any data gaps listed.
3Run the license pools
“Do we have seats for the team starting next week?”
What it does
Tracks purchased, assigned, reserved and recoverable capacity, releases idle reservations, and moves seats between pools or affiliates only where the agreement allows.
Done means
Requests are filled from existing capacity first.
4Provision and deprovision
“Which leavers still hold paid seats?”
What it does
Assigns and removes licenses through identity and application admin as people join, move and leave, and frees device-based licenses when a device is retired.
Done means
The user has the access they need, and leavers’ seats are back in the pool.
5Reclaim what is not used
“Which design seats have not been opened in 90 days?”
What it does
Gives the user and manager a window to justify the seat, protects admins, break-glass accounts and seasonal staff, then removes the assignment and returns the seat.
Done means
The seat is kept with a recorded reason, or back in the pool.
6Right-size every subscription
“Who could move from E5 to E3?”
What it does
Compares feature use with what each role needs, including security, compliance and retention features, and models alternative license metrics.
Done means
The new tier is assigned and nobody lost access they need.
7Renew and buy on evidence
“What should we commit to at the March renewal?”
What it does
Forecasts demand, prepares each renewal months ahead with unused capacity and options, and buys within your limits.
Done means
A renewal sized to actual need, with the evidence to negotiate.
8Stay audit-ready
“Could we answer a publisher audit request this week?”
What it does
Keeps the contract, licensing rules, deployment snapshot and calculation behind every position, with before-and-after snapshots for each remediation.
Done means
Evidence on demand. Findings and admissions stay with your team.
Talk to it like you would a SAM director.
1. Ask it
“How many E5 users have not touched a premium feature in 90 days?”
2. Have it decide
“Which of them can move to E3 without losing security or compliance features they need, and what would that save?”
3. Have it do it
“Move them at the next change window and confirm nobody lost access.”
40%
less license spend
Reduced license spending by reclaiming unused software and right-sizing renewals.
Fortune 250 financial services · measured
60+ SaaS vendors. 46,000 employees. Continuous optimization.
A Fortune 15 pharmaceutical enterprise moved from quarterly license reclamation to continuously matching every entitlement to employment status.
Fortune 15 pharmaceutical
Results are specific to each customer and scope. We’ll measure yours with you. More customer results
Keep your SAM platform
Already invested in Flexera or ServiceNow SAM?
XOPS works from that license position and does the work that falls to SAM analysts and other teams today.
Consolidate
Let XOPS maintain the position.
Where XOPS covers what you need, it maintains the license position directly, and the redundant platform and the manual processes go.
Every new employee, departure, software request, contract change and renewal changes your software position. See how much of the work around it your autonomous Software Asset Manager could take over.
Your team sets the policies. XOPS does the work.
